Equipment management · Biomedical engineering
The service history behind every tag.
Asset registry, preventive maintenance, repair work orders and troubleshooting notes, kept as one record per device from commissioning to retirement.
Sign off the inspection on this pump, or tag it out of service. The tag and the log update together.
BME-04127
Large-volume infusion pump
- Model
- LVP-300
- Serial
- 7731-0042
- Location
- ICU 4 · Bed 12
- Risk class
- High · life support
- PM interval
- Every 6 months
- Documents
- Service manual, 2 photos
Next due
·· ··· ····
Service log
- AK
·· ··· ····
PMPreventive maintenance signed offElectrical safety pass · leakage 42 µA · flow accuracy within 5%
- DP
·· ··· ····
RepairKeypad membrane replacedParts: keypad membrane ×1 · 0.8 h labour
- AK
·· ··· ····
PMPreventive maintenance signed offElectrical safety pass · battery capacity 91%
Malfunction → repair
A reported fault becomes a work order with an owner.
The ward reports symptoms and the error code on the screen. An engineer assigns it, the technician logs findings, parts and photos, and the fix lands on the device record.
- Statuses
- Reported, assigned, investigating, resolved
- Attachments
- Repair photos, test printouts, vendor reports
- Suggested fix
- Matching articles appear from the error code
WO-2291 · Corrective
Infusion pump BME-04127 · ICU 4
Reported
Assigned
Investigating
Resolved
- 08:14
Reported · Ward 4 · RN
Pump alarms “downstream occlusion” with the line clear. Swapped the set, alarm is back within a minute.
- E-204
Downstream occlusion alarm with a clear line
Error code · LVP-300 infusion pump
- E-17
Self-test fails after battery replacement
Error code · DX-2 defibrillator
- O2-CAL
Oxygen sensor calibration drifts between checks
Symptom · V-60 ventilator
- SPO2
SpO₂ reads low on every probe
Symptom · PM-8 patient monitor
- EST-1
Electrical safety test, Class I devices
Procedure · All mains-powered equipment
- VAC-L
Vacuum leak check on wall suction regulators
Procedure · Suction regulators
Knowledge base
Search by the code on the screen.
Articles are tied to equipment models and error codes, written by your own engineers after real repairs. The night-shift tech finds what the day shift already solved.
Preventive maintenance
Set the interval once. The next PM drafts itself.
When an inspection is signed off, the next one is scheduled from the device's interval and assigned to a technician. Overdue work shows up before the surveyor finds it.
- 3 days lateOverdueDefibrillator DX-2 · ED Resus 1Battery and energy delivery testEvery 3 months
- ThursdayThis weekVentilator V-60 · ICU 2Performance verificationEvery 12 months
- FridayThis weekInfusion pump LVP-300 · ICU 4Electrical safety and flow accuracyEvery 6 months
- In 3 weeksScheduledPatient monitor PM-8 · Ward 6Alarm and NIBP checkEvery 12 months
- In 5 weeksScheduledSuction regulators · TheatresVacuum leak checkEvery 6 months
Sample PM board. Calendar and list views; recurring by months, hours run or cycles.
Oversight
Answers for the administrator, a trail for the auditor.
- Equipment status
- In service, PM due, out of service and retired, by department and by model.
- Compliance
- Inspections done on time, overdue by department, and a survey-ready export.
- Maintenance cost
- Parts and labour per device, per model and per department.
- Open repairs
- Work orders by age, priority and the technician holding them.
Audit history · WO-2291
- 13:47BME-04127Out of service → In serviceDP
- 13:47WO-2291Investigating → ResolvedDP
- 10:02WO-2291Note and 2 photos addedDP
- 08:31WO-2291Assigned to technicianMS
- 08:14BME-04127In service → Out of serviceRN
Every status change, edit and repair is kept with who and when. Nothing is overwritten.
Roles
Administrator
Sees status, compliance and cost. Manages users and departments.
Biomedical engineer
Assigns repairs, sets PM intervals, approves procedures.
Technician
Logs maintenance, parts and findings. Updates work orders.
Viewer
Reads device records and articles. Changes nothing.